Last updated: June 19, 2026
By creating an account or using ExpenseDesk Pro (the “Service”), you agree to these Terms of Service. If you do not agree, do not use the Service.
ExpenseDesk Pro is business-management software for construction and design professionals. It helps you record and organize information about jobs, expenses, invoices, bids, subcontractors, payroll inputs, compliance records, and related business activities, and — at your option — synchronize certain records with QuickBooks Online. It is a record-keeping and organizational tool only.
The Service is not a substitute for a licensed accountant, bookkeeper, tax preparer, payroll provider, attorney, or financial advisor. Calculations, categorizations, tax-related figures (including 1099 and payroll figures), mileage deductions, lien waivers, and any reports or documents the Service produces are provided for your convenience, are estimates or templates, and may contain errors or omissions. Lien-waiver and other legal requirements vary by state and change over time. You are solely responsible for verifying all figures and for your own tax filings, legal compliance, payments to workers, and lien-related documents. Always consult a qualified professional before relying on any output.
You must be at least 18 years old to use the Service. You are responsible for the accuracy of the data you enter, for maintaining the confidentiality of your login, for all activity under your account, and for ensuring your use of the Service complies with applicable laws in your jurisdiction. You agree not to misuse the Service, upload malicious code, or attempt to access data belonging to other users.
You retain ownership of the information you enter. You can export your data at any time. We store your data to provide the Service; see our Privacy Policy for details. You are responsible for keeping your own backups of anything critical to your business.
The Service integrates with third-party services, including QuickBooks Online (Intuit), only if you choose to connect them. Your use of those services is governed by their own terms and privacy policies. You are responsible for reviewing the results of any synchronization in the connected service, and we are not responsible for errors, duplications, or discrepancies that result from syncing. Always verify synced records in QuickBooks.
The Service may be offered on an early-access basis and may be provided free of charge for a period communicated to you. It is provided “as is” and “as available.” We may modify, suspend, or discontinue features at any time. We do not guarantee the Service will be uninterrupted, error-free, or that data will never be lost, though we take reasonable measures to prevent that. Any future paid plans and pricing will be communicated to you before they apply.
The Service is provided without warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, accuracy, and non-infringement. We do not warrant that any calculation, document, or output will be accurate or suitable for your purposes.
To the maximum extent permitted by law, ExpenseDesk Pro and its operators are not liable for any indirect, incidental, or consequential damages, or for any lost profits, lost data, tax penalties, missed deadlines, or business losses arising from your use of or inability to use the Service. Our total liability for any claim is limited to the greater of the amount you paid for the Service in the twelve months preceding the claim, or one hundred U.S. dollars (USD $100).
You agree to indemnify and hold harmless ExpenseDesk Pro and its operators from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising out of your use of the Service, the data you enter, your violation of these Terms, or your violation of any law or the rights of any third party.
You may stop using the Service and delete your account at any time. We may suspend or terminate accounts that violate these Terms or as required by law. Provisions that by their nature should survive termination — including Sections 3, 8, 9, and 10 — will survive.
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-laws principles, and any dispute will be subject to the exclusive jurisdiction of the state and federal courts located there, unless otherwise required by applicable law.
Questions about these Terms can be directed to access@expensedeskpro.com.